University Administration Service A-Z

The list Service A-Z provides an overview of all services offered by the University Administration. The individual services can be sorted by topic filter as well as by the organisational structure of the divisions and staff units.

The button below will take you to the university administration's Forms Centre, which is currently still under construction. All forms of the University Administration are provided there as a download.

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	Access restriction	Category	Division / Staff Unit

	Access restriction	Category	Division / Staff Unit
Academic Assistants		Staff	Division 5 – Human Resources
Academic degrees, Bachelor		Student affairs	Division 2 – Student Affairs and Teaching
Academic degrees, Master		Student affairs	Division 2 – Student Affairs and Teaching
Academic degrees, State examination		Student affairs	Division 2 – Student Affairs and Teaching
Accessibility Working Group		Student affairs	Division 2 – Student Affairs and Teaching
Accommodating guests during a research project or scientific event		Finance, Research	Division 4 – Finance\|\|Division 6 – Research
Accounting request list		Staff, University-wide affairs	Division 5 – Human Resources
Accounting request list		Staff, University-wide affairs	Division 5 – Human Resources
Acquiring third-party funds		Research	Division 6 – Research
Advanced payment / Prepayment / Pro forma billing		Finance, University-wide affairs	Division 4 – Finance
Advances		Finance	Division 4 – Finance
Advice and support in the (further) development of study and teaching programs (also within the framework of 4EU+)		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Advice for international researchers on research stays and living in Heidelberg		International affairs, Research	Division 7 – International Relations
Advice on admission restrictions and admission figures		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Advice on calls for proposals and funding programs relating to studying and teaching		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Advice on capacity and utilization calculations as well as teaching import/export		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Advice on degree programme development, especially in the case of significant changes and the creation of new degree programme		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Advice on inheritances and legacies		University-wide affairs, Donations, foundations and inheritance	Division 8 – Foundations and Assets
Advice on major changes and implementation of new degree programmes		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Advice on setting up a foundation / endowment fund		University-wide affairs, Donations, foundations and inheritance	Division 8 – Foundations and Assets
Affiliation guideline - EN		Law, University-wide affairs	Division 1 – Law and Committees
Appointment procedure		Staff	Division 5 – Human Resources
Assurance of good academic practice		University-wide affairs	University-wide affairs
Base presentation		University-wide affairs	University-wide affairs
Basic regulations - Reading version		Law, University-wide affairs	Division 1 – Law and Committees
Bullying		University-wide affairs, Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Business Travel		Staff	Division 5 – Human Resources
Career and family		University-wide affairs, Staff	Division 5 – Human Resources
Career Service		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Cash collection points		Finance	Division 4 – Finance
Checklist for the start of your studies		Student affairs	Division 2 – Student Affairs and Teaching
Civil servants (Contacts)		Staff	Division 5 – Human Resources
COMMUNITY		Student affairs	Division 2 – Student Affairs and Teaching
Compatibility of family and career		Staff, University-wide affairs	Division 5 – Human Resources
Congress and conference management		Research, University-wide affairs	Division 6 – Research
Constituted Student Body		Law, University-wide affairs	Division 1 – Law and Committees
Contacts for all employees		Staff	Division 5 – Human Resources
Contract Research		Research	Division 6 – Research
Copy Right		Law	Division 1 – Law and Committees
Corruption Prevention		University-wide affairs, Research, Law	Internal auditing
Corporate Design Service		University-wide affairs	University-wide affairs
Corporate law		Law	Division 1 – Law and Committees
Counselling		Student affairs	Division 2 – Student Affairs and Teaching
Dedicated volunteerism		University-wide affairs, Donations, foundations and inheritance	Division 8 – Foundations and Assets
Detecting Plagiarism		Law, Research, University-wide affairs	Division 1 – Law and Committees\|\|Division 6 – Research
Discounts		Finance	Division 4 – Finance
Document justifying payment		Finance, Research	Division 4 – Finance
Donations to the corporate assets		University-wide affairs, Donations, foundations and inheritance	Division 8 – Foundations and Assets
Donations to the Financial Aid Fund		University-wide affairs, Donations, foundations and inheritance	Division 8 – Foundations and Assets
Donations to the Future Fund		University-wide affairs, Donations, foundations and inheritance	Division 8 – Foundations and Assets
Donations to the scientific heritage fund		University-wide affairs, Donations, foundations and inheritance	Division 8 – Foundations and Assets
Donations to the Top Researchers Fund		University-wide affairs, Donations, foundations and inheritance	Division 8 – Foundations and Assets
Donations to the Young Researchers Fund		University-wide affairs, Donations, foundations and inheritance	Division 8 – Foundations and Assets
Dual Career Service		Staff	Division 5 – Human Resources
Editorial responsibility knowledge database		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Elections		Law	Division 1 – Law and Committees
Electronic time recording		Law	Division 1 – Law and Committees
Elite Sports Scholarship		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Employee Housing Listings		Apartments	Division 8 – Foundations and Assets
Ergonomics		Occupational safety, environment and technology	Division 3 – Planning, Construction and Safety
EU Auditing		Research	Internal auditing
Evaluations and reports (SAP)		Finance	Division 4 – Finance
Events and activities for visiting scholars		International affairs	Division 7 – International Relations
Excellence Strategy		Research	Division 6 – Research
Excursions		Finance, University-wide affairs, Teaching and teaching administration	Division 4 – Finance
Export Control		Law, University-wide affairs	Division 1 – Law and Committees
Extraordinary Professorships		Staff	Division 5 – Human Resources
Forms research		Research	Division 6 – Research
Forms third-party funding accounting		Research	Division 6 – Research
German language courses for international researchers and their spouses		International affairs	Division 7 – International Relations
Germany Scholarship		Student affairs	Division 8 – Foundations and Assets
Good academic practice		Law, University-wide affairs	Division 1 – Law and Committees
Graphics Service		University-wide affairs	University-wide affairs
Guest houses		Apartments	Division 8 – Foundations and Assets
Guest lectures		University-wide affairs, Staff	Division 5 – Human Resources
Hand cash register		Finance	Division 4 – Finance
Handling third-party funded projects		Research	Division 6 – Research
Hans-Peter Wild Talent Scholarships		Student affairs	Division 8 – Foundations and Assets
heiCO Info Hub	Restricted Access	Teaching and teaching administration, Student affairs, University-wide affairs	heiCO
heiCO Support		Teaching and teaching administration, Student affairs, University-wide affairs	heiCO
Honorary Professorships		Staff	Division 5 – Human Resources
Hospitality		Finance	Division 4 – Finance
House Trifels		University-wide affairs	Division 8 – Foundations and Assets
Individual counselling		Student affairs	Division 2 – Student Affairs and Teaching
Informationen about accomodation		International affairs	Division 7 – International Relations
Informationen about studying		Student affairs	Division 2 – Student Affairs and Teaching
Information events on legal issues relating to studying and teaching		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Insurance for Incomings		International affairs	Division 7 – International Relations
Internet processing relating to student affairs		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Issue of hosting agreements for visa/residence permit for researchers		International affairs	Division 7 – International Relations
Job market		Staff	Division 5 – Human Resources
Key dates and deadlines		Student affairs	Division 2 – Student Affairs and Teaching
Legal advice and implementation of contractual provisions for national and international regulations		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Legal advice for the examination offices and examination boards, in particular advice and support with objection procedures, granting of compensation for disadvantages		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Legal advice to the faculties on doctoral matters, in particular the drafting of regulations		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Legal implementation of adjustments to the admission, examination, study and fee regulations		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Lifelong learning – Guest auditors		Student affairs	Division 2 – Student Affairs and Teaching
Loan agreement	Restricted access	Law	Division 1 – Law and Committees
Logo of the University of Heidelberg		University-wide affairs	University-wide affairs
Management of study and university-related information		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Managing third-party funds		Research	Division 6 – Research
Master Info Days		Student affairs	Division 2 – Student Affairs and Teaching
Materials for self-study		Student affairs	Division 2 – Student Affairs and Teaching
Mental Health First Aid		Student affairs	Division 2 – Student Affairs and Teaching
Mobile phones		University-wide affairs	Division 4 – Finance
Mobile Telephony		Finance, University-wide affairs	Division 4 – Finance
Money available for test subjects		Research	Division 6 – Research
Newsletter		Student affairs	Division 2 – Student Affairs and Teaching
Obituaries		Finance, University-wide affairs	Division 4 – Finance
Occupational Safety/Biosafety		Occupational safety, environment and technology	Division 3 – Planning, Construction and Safety
Online portal for international researchers		International affairs, Research	Division 7 – International Relations
Open consultation hours without appointment		Student affairs	Division 2 – Student Affairs and Teaching
Patents and intellectual property		Research	Division 6 – Research
Peer Program		Student affairs	Division 2 – Student Affairs and Teaching
Personnel Development		Staff	Division 5 – Human Resources
Professors		Staff	Division 5 – Human Resources
Professors, appointment procedure		Staff	Division 5 – Human Resources
Professorship appointments		University-wide affairs	University-wide affairs
Program lump-sum compensation		Research	Division 6 – Research
Project management EU, Tips and advice		Research	Division 6 – Research
Quality assurance and development		University-wide affairs	Division 2 – Student Affairs and Teaching
Quality assurance resources – Legal obligations		Finance	Division 4 – Finance
Representation - Representation expenses / Hospitality costs		Finance	Division 4 – Finance
Reporting Centre for Whistleblowers		University-wide affairs, Law	Internal auditing
Research advisory service and project management		Research	Division 6 – Research
Research funding		Research	Division 6 – Research
Research funding, administrative guide		Research	Division 6 – Research
Research funding, electronic information service		Research	Division 6 – Research
Responsibility in science		Law, University-wide affairs	Division 1 – Law and Committees
Risk assessment		Occupational safety, environment and technology	Division 3 – Planning, Construction and Safety
Robert and Christine Danziger Scholarship		Student affairs	Division 8 – Foundations and Assets
Room rental Marsilius-Kolleg		University-wide affairs	Division 6 – Research
Rules of Procedure of Heidelberg University		Law	Division 1 – Law and Committees
Scientific training		University-wide affairs	Division 2 – Student Affairs and Teaching
Selection statutes		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Senate		Law, University-wide affairs	Division 1 – Law and Committees
Services available at the start of your degree course		Student affairs	Division 2 – Student Affairs and Teaching
Sexual harassment		University-wide affairs	University-wide affairs
Short-term studies for international students		Student affairs	Division 2 – Student Affairs and Teaching
Staff in third-party funded projects		Research	Division 5 – Human Resources\|\|Division 6 – Research
Stalking		University-wide affairs	University-wide affairs
Start-Ups		Research	Division 6 – Research
Statement of hours for federal funds		Research	Division 6 – Research
Statistics (figures, data, facts)		University-wide affairs	Division 4 – Finance
Study format, Full-time studies		Student affairs	Division 2 – Student Affairs and Teaching
Study format, Parallel degree programmes		Student affairs	Division 2 – Student Affairs and Teaching
Study format, Part-time studies		Student affairs	Division 2 – Student Affairs and Teaching
Study format, Second degree programmes		Student affairs	Division 2 – Student Affairs and Teaching
Study orientation workshops		Student affairs	Division 2 – Student Affairs and Teaching
Taskforce for Reducing Bureaucracy		Staff	Division 5 – Human Resources
Taster Programme		Student affairs	Division 2 – Student Affairs and Teaching
Teaching assignments		Staff	Division 5 – Human Resources
Teaching Services Portal		Student affairs	Division 2 – Student Affairs and Teaching
Teaching Services Portal: Information on administrative processes relating to study and teaching opportunities		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
Tenure Track Professors		Staff	Division 5 – Human Resources
Third-party funded research fellowships		Finance, Research	Division 4 – Finance\|\|Division 6 – Research
Tips (Hospitality)		Finance, University-wide affairs	Division 4 – Finance
TopLab		Staff, University-wide affairs	Division 5 – Human Resources
Travel expenses		Staff	Division 5 – Human Resources
University Council		University-wide affairs	University-wide affairs
University didactics		Teaching and teaching administration	Division 2 – Student Affairs and Teaching
University fairs		Student affairs	Division 2 – Student Affairs and Teaching
University Shop		University-wide affairs	Division 8 – Foundations and Assets
Unpaid work policy		Law	Division 1 – Law and Committees
Visa and entry formalities		International affairs	Division 7 – International Relations
Visiting professors		Staff	Division 5 – Human Resources
Visiting scholar card		International affairs, Research	Division 7 – International Relations
W-Renumeration		Staff	Division 5 – Human Resources
Will in favor of the University of Heidelberg		University-wide affairs, Donations, foundations and inheritance	Division 8 – Foundations and Assets
Working Abroad	Restricted access	University-wide affairs, Staff	Division 5 – Human Resources
Wreath donations / Obituaries		Finance, University-wide affairs, Staff	Division 4 – Finance
Young researchers		Staff	Division 5 – Human Resources

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