Head of Department
- Basic issues related to budget, financing, quality assurance funds, procurement and facilities management
- Preparation and execution of university budget including cameral year-end closing
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Budget planning
- Financial plan
- Staff cars
- Execution of budget/financial plan including management, funds distribution/budgeting, further charging if needed, controlling
- Accounting of discretionary funds/account statement for rectorate
- Central overhead funds
- Additional outlays of centrally managed funds such as representation funds, “Studium Generale,” university sports, Collegium Musicum, wreath donations, court costs, memberships, telephone (Vodafone, university administration only)
- Collection of central funds and administrative/general portion of fee and other costs
- Annual financial statement tasks for the above-cited areas
- Write-offs and deferrals
- Cash receipt sites
- Training representative
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Procurement
- Formal contract award process for goods and services based on specifications from requesting party/department
- Procurements above EU thresholds
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Procurement
Processing of scientific requirements below the EU threshold value in accordance with the regulations of the Procurement Manual:
- Scientific equipment and framework contracts for scientific equipment (maintenance see Silvia Krapp)
- Scientific services (application and communication of scientific methodology to support research, education and training: e.g. gene sequencing, preclinical studies, collection of air samples)
- Research contracts
- Laboratory equipment (e.g. furniture)
- Laborausstattung (z.B. Mobiliar)
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Procurement
Processing of scientific requirements below the EU threshold value in accordance with the regulations of the Procurement Manual:
- Literature, bookbinding, printed matter (area ZUV)
- Non-scientific services (e.g. catering, photographic work)
- Technical services (e.g. maintenance of scientific equipment, ventilation systems)
- Bicycles
- Catering items (dishes, coffee machines)
- Ventilators
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Procurement
Processing of scientific requirements below the EU threshold value in accordance with the regulations of the Procurement Manual:
- Furnishings and furniture
- Planning and design of office workplaces and lecture hall equipment
- Official seal and stamp
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Procurement
Processing of scientific requirements below the EU threshold value in accordance with the regulations of the Procurement Manual:
- Non-scientific services (e.g. catering, photographic work).
- Technical services (e.g. maintenance of scientific equipment, ventilation systems)
- Housekeeping items
- Keys and locking systems
- Sanitary equipment
- Office appliances and equipment: Document shredders, postage meters and accessories
- Procurement and consulting of sports equipment (teaching)
- Shipping service
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Procurement
Processing of scientific requirements below the EU threshold value in accordance with the regulations of the Procurement Manual:
- IuK hardware
- IuK software (except standard software via URZ)
- Procurement and support of telephony and videoconferencing services
- For university administration: IT (incl. printer/copier)
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Procurement
Processing of scientific requirements below the EU threshold value in accordance with the regulations of the Procurement Manual:
- Service and work clothing, shoes and goggles, protective gloves
- Office and computer consumables
- Support of the framework contracts for office and EDP consumables (online stores)
- Workshop supplies (machines, devices, equipment)
- Scientific consumables
- Framework contracts for scientific consumables (e.g. gases, liquid nitrogen)
- Audio and video equipment, photos, smartboards
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Procurement
Processing of scientific requirements below the EU threshold value in accordance with the regulations of the Procurement Manual:
- Processing of non-scientific and scientific freelance services (e.g. translations, training courses and workshops, architects, tax consultants, etc.)
- Review and consulting of fee and work contracts
- Amazon
- Service car
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Procurement
Frontoffice des Sachgebiets Beschaffung
- Main contact point for questions on university procurement process
- Informational materials and catalogues
- Submission point for formal contract awards
- Second-hand equipment exchange (state-wide and internal)
- Order processing invoice verification
- Account settlement for facilities management consumables
- Account settlement for online shop office materials
- Account settlement for framework agreement for administration copiers
| Jennifer Weber+49 6221 54-12459 http://zbs@zuv.uni-heidelberg.de/ Jasmin PeekesFrontoffice des Sachgebiets Beschaffung, Abt. 4.1 Tel. +49 6221 54-12459 Fax +49 6221-54-12492 http://zbs@zuv.uni-heidelberg.de |
