Project History

The introduction of the productive heiCO system was implemented gradually over the last few years. The old systems (HIS modules, HIS-LSF, Sign-up etc.) were successively replaced by heiCO.

(12/22): Application/Admission/Fee Management have gone live

The application and admissions management went live in the first week of December 2022. This means that since then, all application and admission procedures have been implemented in heiCO to the greatest possible extent and an application for a university place is made using it. Fee processes also run completely in heiCO. All students have access to the system and all student data and academic backgrounds have been transferred to heiCO.

(02/23): The first degree programmes - the Bachelor's degree programme Geography 100% and the Master's degree programme Economics - went live as pilot programmes in heiCO

From 06.02.23, the courses of the summer semester (SoSe 2023) of the pilot degree programmes Bachelor Geography 100% and Master Economics could be found in heiCO.

(07/23): Examination administration for pilot degree programmes took place in heiCO

Exclusively for students on the two pilot degree programmes, achievements also became visible in heiCO in the course of the 2023 summer semester.
The examination administration of the pilot degree programmes now took place in heiCO.

(10/23): Roll-out phase 1

The subjects English and German Studies, Pharmacy, Molecular Biotechnology and the medical degree programmes of the Medical Faculties of Heidelberg and Mannheim started in heiCO. From 1 October 2013, it was only possible to attend courses for these degree programmes via heiCO. For students of these degree programmes, achievements became visible in heiCO during the winter semester. Examinations for these degree programmes were now carried out in heiCO.

(02/24): Roll-out phase 2 

Since 5 February 2024, all subjects can create and release courses in heiCO so that students can register for the courses via heiCO. 

(06/24): Roll-out phase 2

At the beginning of June, achievements from all degree programmes were made visible in heiCO. The application “My Degree Programme” was activated for students of all subjects. All degree programmes have been migrated to heiCO along with all lecturers and students, and all course bookings and academic achievement bookings are made entirely in heiCO.

As a fundamental structural and process-related change project, heiCO has points of contact with many areas and institutions of Heidelberg University at almost all levels. The coordination and introduction of such substantial process changes naturally go hand in hand with numerous concerns and clarification requirements.

In order to intensify contact with the interested parties, especially during the current roll-out phase 2, and to strengthen the mutual exchange, the heiCO team has been offering monthly information events about the introduction project since the beginning of the year. Under the moderation of the project leader Ms. Rink and the Vice-Rector for “Studium und Lehre” Prof. Hertel news, current developments and challenges of the University were presented and questions, concerns and suggestions of the participants were addressed. Everyone interested was warmly invited to attend.

At the round tables, interested parties were then able to get in touch with the experts from the sub-projects and clarify specific questions and concerns directly on site. Questions could - as an additional offer - be submitted up to one week before the events. The round tables took place as part of the heiCO information events.

The statements of the former project developers on the heiCO launch project can be found here.