German citizens Enrolment in a Higher Semester

Please follow these steps to complete the enrolment process:

• Make sure that you have all of your documents, e.g. your health insurance number at hand
• Enrol online.
• Please print out your enrolment application, sign it, and send it, together with all of the required documents (see below), to:  

Universität Heidelberg
Studierendenadministration
Seminarstr. 2
69117 Heidelberg

• Please also upload your signed registration application in the heiCO portal

Please keep the following documents at hand to upload them as PDF files for your registration:

• University entrance qualification (e.g. German ‘Abitur’) –If your diploma was issued under a name you no longer hold, please also submit a respective official certificate detailing your name change.
• 1 passport photo
• Identity card/passport
•  Proof of health insurance
  Please keep your health insurance details at hand and fill in the information during your registration in heiCO.
  Your insurance status will generally be transmitted electronically. After entering your data in heiCO, you must always contact a statutory German health insurance company to request transfer of your insurance status to the University of HD under number H0003588 – even if you have private insurance. This process will take up to 5 working days. You will only be enrolled after electronic transmission of the statutory health insurance has been completed. In return, the university will report the start and – later – the end of your course of studies to the health insurance companies.
• An officially certified copy of the Bachelor’s degree diploma (or other diploma from an equivalent undergraduate degree programme.) Diplomas from foreign institutions must be submitted as an officially certified copy of the original diploma with an official translation into German or English. Please note that certification by foreign entities cannot be accepted. 
  Students who have not yet received their final transcript of records by the time of enrolment in the Master’s degree programme may submit a preliminary certificate from the examinations office at their institution. This certificate must state that the degree programme has been completed and indicate the overall grade point average. 
  Please submit the final degree certificate at the latest by the start of the re-registration period for the semester after the semester of enrolment.
• The University’s letter of admission
• For the Master of Education: notification of admission for both degree programme components of the Master of Education course and, where applicable, proof of successful completion of any outstanding examination elements stated on the notification of admission and required for enrolment in the Master of Education. 
• For sport science: Proof of having passed the Sport Entrance Examination
• For a change from or after the 3^rd academic semester, evidence of using the academic advisory services
• Any further documents and certificates mentioned in your letter of admission/ your heiCO account

If you have previously enrolled at another German university, you must also submit the following online:

• Detailed certificate of exmatriculation from the last university attended. A detailed certificate of exmatriculation documents your registration period (start/end of your course of studies), the degree programme (department/academic semesters/degree, any changes of degree programme) to us. If any one or several of these items is/are not included on the certificate of exmatriculation, you can provide them by other evidence from the university, to be submitted in addition to the certificate of exmatriculation, e.g., confirmation of periods of studies/certificate of enrolment, etc.
• All examination certificates related to previous registrations
• Evidence of any leaves of absence and semesters abroad. In case of a leave of absence, we will require proof from the university in which semester you had taken a leave of absence (certificate of enrolment, etc.) – For a semester abroad (semesters during which you were only registered abroad), please submit evidence of the period (start and end) of your study abroad.

Mail in the following documents additionally after entering your data in heiCO:

• Application for registration with original signature
• All certificates (e.g. university degree, etc.) in officially certified forms and, if applicable, including officially certified translations.
  You only need to upload your university entrance qualification in heiCO, but do not need to submit it by post.
• Any further documents and certificates mentioned in your letter of admission/ your heiCO account

Please mail them to the following address: 
Universität Heidelberg
Studierendenadministration
Seminarstr. 2
69117 Heidelberg

Please note that the documents to be mailed in for your registration must be received by Heidelberg University by the deadline stated in your letter of admission.

 

Picking up your student identity card

Once you are enrolled, you will receive an e-mail informing you that you can pick up your student ID card at the earliest five working days after having received and activated the student ID at the University Administration. You can only collect your student identity card if you show up in person and present an official photo ID (e.g. ID card or passport). Please note that the Uni-ID is allocated at the earliest from 1 February for the summer semester and at the earliest from 1 August for the winter semester. 

Enrolment deadlines

Please note the different enrolment deadlines.